Meeting of the Interim Directors

East Coast Tango Society (ECTS)

March 13, 2008

at Pauline’s Home

7:00pm

Present

Pauline Peters (Chair), Kathi Thompson, MJ Sakurai, Katy Sweet (minutes)

Regrets: Peter Schwenger, Hung Yeh Peisinger

(1) Update on Registration Process

All paperwork for the Society has been filed & the fee paid. The name East Coast Tango Society is being reserved for us by the Registrar of Joint Stock Companies for 90 days. Confirmation of incorporation should arrive in c. 6 weeks.

(2) Housekeeping

A. Quorum

It is necessary for one third of the Directors to be present at a Directors’ meeting to undertake Society business (as per Bylaws).

B. Minutes

The minutes of ECTS Directors’ meetings will record (a) topics that were discussed, (b) any motions that were put forward, (c) any decisions that were made, and d) action to be taken.
Action:

Peter will circulate the summary of the minutes of the February 8 meeting to those who attended and send the approved minutes to the tango community.

C. Directors’ Meetings

Once the Society is up and running, it may be sufficient for Directors to meet once a month. In the start-up phase, however, the Interim Directors will meet more often. Meetings will be called on an ad hoc basis. It was agreed that Thursday evenings are a good time to meet.

D. Working Groups

There was discussion about who has expressed interest in joining the working groups. There was a question about how to start the working groups, and when to hold a meeting of the larger tango community.

There was discussion about the desirability of limiting the number of working groups, at least initially, to prevent members from feeling overwhelmed by the amount of work to be done.
It will be suggested to the larger tango community that a small number of Working Groups be formed now. Based on suggestions flowing out of the tango group meeting in Nov 2007, it will be proposed these be (1) Events Working Group (2) Fundraising & Development Working Group[includes publicity & promotion, education, outreach] (3) Membership & Communications Working Group and 4) Music working group.

The two ad hoc working groups established at the Feb 8th tango group meeting, the Nominations Working group and the Name Contest working group will proceed immediately.

E. Email & Website

The Society does not currently have an email address or website. for We will await for the appropriate working group to make decisions about this. In the meantime in order to be visible we would like to make a blurb about the ECTS available to the websites Tango Nova and Argentine Tango in Halifax. When (if) the Society gets its own website, these blurbs could be changed to hyperlinks.
Action:

1) Prepare a blurb on the Society from the Registration documentation.

2) Contact Margaret Spore and David Kristof (Pauline)regarding adding this blurb to the websites.

F. Directors Minutes

It was decided that the Directors meetings minutes will be made available to the larger tango community, via the Argentine Tango in Halifax website until we have our own.
Action:

1) Contact Michael re announcing meetings

2) Contact David Kristof re posting minutes on Argentine Tango in Halifax(Pauline).

Meeting was adjourned at 9:00pm